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PowerPoint presentations are an easy and efficient way to share information in the classroom and at conferences. Making your presentation accessible assures that all people including those who are blind or have low vision, deaf or hard of hearing, and other sensory processing disorders can still participate with the information being shared in the PowerPoint.

Slide Format Guidelines:

1. Titles: the titles of each of your slides need to be entirely unique
   • Use labels such as 鈥淐ont.鈥� and 鈥�1 of 3鈥� to distinguish multiple slides covering the same topic.
2. Content: the content on each slide should be concise to not overwhelm the viewer.
   • Additional information needed to expand on ideas brought up in the slide can be added in the speaker notes.
3. Text Font, Size, and Color: the following are guidelines for accessible text
   • Font should be size 28 or higher; sticking to this will help keep your content concise.
   • Text should be in high contrast colors compared to the background (see听Color Contrast Guide).
     • Similarly, you do not want to use the common colorblindness combinations together (i.e. red/green, blue/yellow, and purple/orange).
   • Use simple fonts: avoid fonts with decorative edges
   • Numbered lists are more accessible than bullets
4. Lists: all lists need to be numbered using the 鈥渓ist鈥� feature.

Transitions and Animations:

While useful to break up monotony in a presentation, transitions and animations can also create accessibility issues.

1. Transitions occur between slides:
   • Transitions should be quick and unobtrusive
   • Avoid听the use of flashing, zooming, or spinning transitions
2. Animations are stylistic modifications to the presentation of the content.
   • Animations should be quick and should not hinder the ability to read the content.
   • Animations should never remove content from a slide.

Inserting Multimedia (Audio, Videos and Images)

Note: For online classes over Teams, we recommend not using the PowerPoint video player because its captions do not always work correctly over Teams. Instead, view the video and captions using an internet browser.

1. 颁濒颈肠办听Insert; the tool-ribbon at the top of the screen will show you a list of options
   • This is where you will go to insert tables, charts, images, videos, or audio clips.
   • Inaccessible Features (do not insert these as they will be inaccessible): WordArt, SmartArt, Zoom, and 3D Models.
2. 笔谤辞惫颈诲别听transcripts for any included audio clips
3. Review听any displayed videos for captions;
   • If captions are present,听肠谤别补迟别听a title and alt-text for each video.
   • 痴颈诲别辞蝉听cannot听be provided without captions.
4. Add听appropriate Alt-Text to all images.
5. Add explanations for nuanced images on the slide or in the Speaker Notes.

Use Grayscale to check color contrast

PowerPoint has a Grayscale mode that removes color, allowing creators to check that slides are readable and interpretable even without color.

1. 厂别濒别肠迟听迟丑别听View tab.
2. Select听Grayscale听in the Color/Grayscale group.
3. After reviewing slides,听select听Back to Color View to exit grayscale mode.